Size doesn't matter. Really

We live in a world where if it's bigger, it must be better.

In the fundraising world, that axiom is not always true. Sure, it's exciting to be in a room filled with hundreds of other well-dressed and like-minded people thrown together to raise money for a shared cause, while also being entertained by the theatrics of the auctioneer. But the reality of large fundraising events is that only a small portion of those in attendance are actually active participants in the live auction. In my experience, I would venture to guess that only about 20% of the room is doing 80% of the bidding and buying. Yes, it does seem that more people tend to join in on the bidding for a special appeal. Though often, that may be the single occasion of the evening when that specific bid card saw any action.

So my question to event planners out there is, "How much thought and effort do you put into the process of guest selection?" Like most not-for-profit organizations, do you simply send out invites to the masses hoping to fill the huge ballroom that you have rented for the night? Or do you pick and choose those patrons who have potential in their pocketbooks and the ones with proven buying power to contribute to your night's cause? What if you could cut the cost of producing your event in half and at the same time, double your audience participation? Wouldn't you be interested in knowing how? Stay tuned for some hints in my next blog. 

School fundraisers

School fundraising auctions are some of my favorites amongst the variety of events that I do. They give parents and teachers an opportunity to socialize outside of the school environment. You have a highly motivated captive audience. Everyone in attendance has a student who benefits from the proceeds of the evening. It's a winning combination.

With smaller budgets and fewer subsidies, more and more schools are required to do their own fundraising - from kindergarten to high school, private and public school. Academic institutions are raising money for sports fields and equipment, international exchange trips, scholarships. The list goes on.

I'm a part of the fundraising team at a local private school's annual gala. For the past few years, a table of desserts made with love by the school's teachers goes to auction after the dinner portion of the night. The parents get pretty competitive. Little Lisa wants to hear how her dad made the highest bid for everyone's favorite teacher's triple-layered chocolate cake. I've seen bids go as high as $1,000 for a homemade cake. This year, the dessert auction raised $7,500 for the school's foundation!

Something to think about as yet another school year comes to a close. Have a fun and safe summer out there.

Auctioneers: There is a difference

Auctioneering is one of those jobs where it's not unusual for someone in the crowd to think, "How hard could it be to do that? It looks pretty easy. If that guy on stage can do it, why couldn't I?" If you have been part of an audience during a fundraising event, you can tell the difference between a professionally trained auctioneer with experience and someone who is just trying to wing it. There is nothing worse than to watch someone struggling on stage. It's like the feeling you get when you're at an amateur comedy show where nobody is laughing. It is painful to watch and can be incredibly embarrassing for the person on stage.

Once the audience's interest or the bidding momentum is lost, it's game over. What do you do then? Not much you can do, except to wait till next year to do it better.

Big or small, we can help

Last weekend, one of our fundraising auction patrons told me how pleased he was with the results of the evening. Then he asked whether or not I did small auctions. "Of course!" I said. Actually, I love the small grassroots auctions when they are just getting started. All fundraisers or benefit auctions have to start somewhere, and it's exciting be there from the start to watch them grow and develop into major events. Most of the charity work I've done through the past twenty years has been working with groups who are just starting out. So if you've been thinking about putting together your first auction, or maybe hiring a professional auctioneer for an established event; give me a call or drop a line.